Pasco County Public Records are official documents maintained by local government offices, covering property, court cases, vital events, and other public information. They are available for anyone who needs them for legal, personal, or professional purposes. These records provide transparency and ensure that residents and researchers can access verified information. Many of these documents are organized in public databases or document archives for easy searching and retrieval.
Pasco County maintains a wide range of record categories, including court records, property documents, vital statistics, and business filings. Citizens can perform a public records search through public databases, document archives, or by visiting the appropriate county office. Pasco County Court records are included in these resources, providing information on case filings, court decisions, and related legal matters. These records support tasks like legal research, genealogy, background checks, and verifying important life events, making it easier to access reliable information quickly.
What Are Public Records in Pasco County
Public records in Pasco County are official documents created or maintained by government offices and made available for public inspection. These records cover a wide range of topics, including property, vital statistics, court proceedings, and historical archives.
In Florida, public records are governed by Chapter 119 of the Florida Statutes, which defines a public record as any document, paper, letter, map, book, tape, photograph, or other material made or received in connection with official business. In Pasco County, multiple offices serve as custodians of these records, each responsible for different categories:
- Clerk & Comptroller: Maintains court records, probate files, judgments, liens, and tax deeds.
- Property Appraiser: Holds property records, plats, maps, and assessed values.
- Department of Health (Pasco County): Provides vital records, such as birth and death certificates.
- Sheriff’s Office: Maintains criminal records, incident reports, and arrest logs.
- County Archives & Historical Societies: Preserves historical documents, old plats, and other archival materials.
Public records in Pasco County fall into several key categories:
- Property Records: Deeds, mortgages, tax assessments, plat maps, and liens.
- Court & Criminal Records: Civil and criminal case files, judgments, and dockets.
- Vital Records: Birth, death, marriage, and divorce certificates.
- Historical Archives: Older documents, photographs, maps, and local government records.
- Official Notices & Liens: Tax deeds, judgments, and other legal filings.
Some of these records are available through public databases or online portals provided by the respective offices. For example, the Clerk & Comptroller’s website allows users to search court cases and recorded documents. Other records require submitting a public records request, which can often be completed by mail or in person.
How to Search & Access Public Records Online
Pasco County offers many public records through online systems, allowing users to quickly check property details, court cases, and official record indexes. By using the county’s digital tools, searches can be done efficiently with just basic identifying information.
Accessing Online Records
Several types of records are available digitally, including property deeds, mortgage instruments, plat maps, and official court filings. The Official Records Search covers documents recorded since 1975, with digital images available from 1990 onward. Some documents, such as certain family court or sealed records, remain exempt from online access.
Users can begin an online records search by entering information such as:
- Name of the individual or business involved
- Parcel ID for property-specific searches
- Book & Page or Instrument Number from official filings
- Date Range to narrow results
Entering accurate details improves search speed and precision, especially for property and legal documents.
Key Tools for Digital Searches
Pasco County provides several platforms to help locate records efficiently:
- Official Records Search – Clerk of Court: Search deeds, mortgages, liens, and other official filings.
- Property Appraiser Parcel Database: Lookup parcels, ownership information, and assessed values.
- Plat Maps Search: View subdivision layouts, lot boundaries, and recorded plats.
These tools allow quick access to record archives and property data without visiting county offices.
What You Can Expect Online
Most official records databases include:
| Record Type | Years Available | Notes |
|---|---|---|
| Property Deeds & Mortgages | 1975–present | Images from 1990 onward |
| Official Records Index | 1975–present | Searchable by book & page |
| Plat Maps | Varies | Based on recorded subdivisions |
| Court Filings | Recent years | Some restricted by law |
By using these resources, anyone can perform a parcel database search or check property history quickly. The system is designed for clarity and efficiency, making it easier to access Pasco County’s record archives from home or office.
Property Records in Pasco County
Property records in Pasco County provide detailed information about land ownership, legal rights, and financial claims tied to real estate. They include deeds, mortgages, liens, tax records, and other documents that show a property’s history and current status.
What is included in property records
Property records in Pasco County cover a wide range of documents and details that reflect ownership and legal interests. Key components include:
- Deeds: Official documents showing property ownership and transfers.
- Mortgages and mortgage instruments: Legal agreements securing loans on real estate.
- Liens: Claims against property for unpaid debts or taxes.
- Easements: Rights allowing others limited use of the property.
- Plats and maps: Survey maps showing property boundaries and divisions.
- Property transfers and sales history: Records of past ownership and sale prices.
- Tax deeds and assessed values: Information on property taxes and valuations.
- Zoning classifications: Land use designations for residential, commercial, or agricultural purposes.
- Parcel data: Unique identifiers assigned to each property for recordkeeping.
These records collectively form a property history, helping verify ownership, track liens, and evaluate property value. Using terms like “deed records,” “mortgage instruments,” and “parcel database” can make searching more effective.
Where to find property records
Most property records in Pasco County are maintained by government offices, depending on the type of document:
- Pasco County Property Appraiser
- Provides parcel data, assessed value, property maps, and tax information.
- Useful for checking current ownership and property boundaries.
- Website: Pasco County Property Appraiser
- Pasco County Clerk & Comptroller – Official Records Search
- Holds recorded documents, including deeds, mortgages, liens, and easements.
- Offers both online search options and in-person access to public records.
- Website: Pasco County Clerk & Comptroller
Using both resources together provides a full picture of a property’s legal, financial, and historical status.
How to perform a property record search — step
Searching property records in Pasco County is straightforward with the right approach. Common search methods include:
- Search by Parcel ID
- Enter the unique parcel number in the Property Appraiser database.
- Quickly retrieves ownership, assessed value, and maps.
- Search by Owner Name
- Find all properties tied to a person or company.
- Useful for researching estates or businesses.
- Search by Physical Address
- Locate property details using the street address.
- Works well for recent or specific property inquiries.
- Search by Recent Sales
- Identify properties sold within a specific period.
- Reveals sale prices, transfer history, and related deeds.
- Search by Official Record Book/Page Number
- Useful when referencing specific recorded documents.
When reviewing search results, property records typically include:
- Owner name and mailing address
- Legal description of the property
- Mortgages and liens
- Property transfers and sale history
- Parcel number, assessed value, and tax status
When you may need certified/official copies
Certified or official copies of property records are often required for legal or financial purposes, such as:
- Title transfers during sale or inheritance
- Mortgage applications or refinancing
- Probate or estate matters
- Legal disputes or lien verification
The Asco County Clerk’s office provides electronic certified documents with a digital signature. Fees may apply for certified copies. Submitting a public records request ensures you receive an official and legally recognized copy suitable for court or financial use.
Vital Records: Birth, Death, Marriage & Divorce
Vital records in Pasco County include official documents that record major life events, such as births, deaths, marriages, and divorces. These records are often needed for legal, personal, and genealogical purposes and are considered part of the county’s public records system.
What “Vital Records” Include
Vital records are official documents that track key events in a person’s life. They include:
- Birth certificates: Document the birth of an individual, listing name, date, and place of birth, and parents’ information.
- Death certificates: Provide proof of death and details like date, place, and cause, often required for estates or insurance claims.
- Marriage certificates: Confirm a legal union, often categorized under marital records.
- Divorce certificates: Show legal dissolution of marriage are also usually included in marital records.
These records are sometimes collectively called vital statistics. When requesting them, terms like certificate request, public records request, birth/death records, and marital records are frequently used.
Where to Get Vital Records in Pasco County
The office to contact depends on the type of record. Marriage and divorce records are generally filed with the Pasco County Clerk & Comptroller, which maintains official copies. Most requests for birth and death certificates are handled by the Florida Department of Health, Pasco County branch.
Visiting or contacting the correct office ensures faster service and reduces errors. The Clerk’s office or the health department can provide certified copies, which are required for legal purposes or official identification.
How to Request a Certificate
Residents can request vital records online, by mail, or in person. The process usually involves a few steps:
- Complete an application: Either a paper form or online through an authorized service such as VitalChek.
- Provide identification: Typically, a government-issued ID is required.
- Specify the record details: Include full names, dates, locations, and, for birth certificates, parents’ names.
- Pay any required fees: Fees vary depending on the record type and delivery method.
For assistance, applicants can contact:
- Pasco County Clerk & Comptroller for marriage or divorce certificates.
- Pasco County Department of Health for birth or death certificates.
Processing times may range from a few days for online requests to several weeks for mailed applications. Requesting a certified copy ensures the document is officially recognized and acceptable for legal purposes.
Limitations, Privacy, and Who Can Request Records
Access to vital records is limited to protect personal information. Birth certificates are generally issued only to the person named, parents, or legal guardians. Death certificates may have restrictions depending on family relationship or legal interest in the estate. Older records, particularly those before 1927, may require contacting the Clerk’s office instead of the health department.
Fees for certified copies vary based on county or state rules, and some records may only be issued in certified form. Florida law places restrictions on vital statistics and public records access to protect privacy while allowing legitimate requests.
Marriage & Divorce Marital Records in Detail
Marriage records and divorce records document a person’s marital history, including licenses, certificates, judgments, and decrees. These records are maintained by Pasco County and can be accessed for legal, personal, or genealogical purposes.
Marriage Records in Pasco County
Marriage records in Pasco County include the marriage license, certificate, names of both parties, and the date of marriage. The marriage license is issued before the ceremony and shows official approval to marry, while Marriage & Divorce Records also provide the legal confirmation through the marriage certificate that the marriage has occurred.
Residents or researchers seeking these records can obtain them from:
- Pasco County Clerk: Responsible for issuing licenses and storing official marriage documents.
- Clerk & Comptroller: Maintains copies of marriage records filed within the county.
- Pasco County Court: Can verify marriages that may appear in court documents or legal filings.
Searching and Requests:
Marriage records can be searched online through official public records databases or by requesting a certified copy if the original document is not available digitally. Searches typically allow queries by full name, spouse name, and date of marriage.
Reasons to Request Marriage Records:
People request marriage records for various purposes, such as:
- Legal proof for name changes or remarriage
- Genealogy research or family history projects
- Resolving estate, inheritance, or property matters
- Verification of marital status for legal proceedings or support enforcement
Divorce Records in Pasco County
Divorce records include the final judgment, decree, terms of the divorce, and the date it was finalized. These records provide legal proof of marital dissolution and may detail child custody, alimony, or asset division.
Official sources for divorce records include:
- Pasco County Clerk: Maintains divorce filings and certified copies of decrees.
- Pasco County Court: Handles the legal proceedings and retains the final judgment documents.
- Clerk & Comptroller: Can provide certified copies of divorces filed within the county.
How to Search Divorce Records:
Divorce records can be searched by the name of either party, case number, or date of divorce. If records are not available online, certified copies can be requested through the clerk’s office.
Reasons People Access Divorce Records:
Common purposes for accessing divorce records include:
- Proof of marital status for legal or financial purposes
- Child support or alimony enforcement
- Genealogy and family history research
- Estate or inheritance matters
Summary Table:
| Record Type | Contents | Where to Obtain | Common Uses |
|---|---|---|---|
| Marriage Records | License, certificate, names, date | Pasco County Clerk, Clerk & Comptroller, Court | Name change, remarriage, genealogy, legal proof |
| Divorce Records | Final judgment, decree, terms, date | Pasco County Clerk, Clerk & Comptroller, Court | Support enforcement, estate matters, genealogy, marital status verification |
Both marriage and divorce records in Pasco County are part of the public records system, accessible through official channels and document archives. Using the correct search methods ensures that individuals can obtain verified, legal copies for personal or professional purposes.
Court Records, Criminal & Judicial Documents
Pasco County court records include civil, criminal, and judicial documents available to the public. These records cover case files, judgments, liens, foreclosures, and other official filings maintained by the Clerk of Court.
Publicly Accessible Court Records
In Pasco County, residents can access a wide range of court records. Civil and criminal case files provide information about lawsuits, criminal charges, and trial outcomes. Final judgments in civil or small claims cases are also available, along with property-related notices such as liens and lis pendens, which indicate pending legal claims on property.
Foreclosure filings, case dockets, and chronological court histories give a detailed look at how cases progress through the legal system. Official case files include motions, filings, and court orders, providing a comprehensive view of legal proceedings. While most documents are public, certain records are restricted, such as sealed files, probate cases, family law matters, and death certificates.
How to Search Pasco County Court Records
Court records can be searched online via the Clerk’s Official Records or through court-record databases. Searches can be conducted by:
- Name: Enter the full or partial name of an individual or business to locate relevant cases.
- Case Number: Using the docket number quickly retrieves a specific case.
- Filing Date: Narrow results by the date the case was filed.
- Document Type: Focus searches on judgments, liens, or other categories.
Using filters and accurate spellings improves search results. Some older or restricted records may not appear digitally, in which case, in-person requests are necessary. For older cases, certified copies may be required, especially for legal proceedings or property transactions.
Additional Judicial and Property Records
Pasco County also maintains records beyond typical case files, helping residents and businesses track legal and property matters. Liens, mortgages, and foreclosures document financial claims against property. Plats and property maps offer official land division details, while title disputes provide insight into contested property ownership.
Many older or archived documents may not be available online. Residents can submit a public records request or visit the Clerk’s office to access these files. Using the official records index ensures accurate retrieval of court documents, property filings, and judgments.
Pasco County Location & Jurisdiction
Pasco County sits on Florida’s west-central coast, and its public records apply to events, cases, and properties inside county boundaries. Anyone checking Pasco County public records needs to know which office covers their city and how county lines affect record searches.
County Location and Nearby Areas
Pasco County is positioned north of Tampa and connects with Hillsborough, Pinellas, Hernando, and Polk counties. The county includes three major cities:
- New Port Richey (ZIP 34652–34653) – Western side
- Dade City (ZIP 33523–33525) – Eastern side
- Zephyrhills (ZIP 33540–33542) – Southeast area
Events that happen outside Pasco County fall under the supervising county for that location, which explains why some records may not appear in Pasco databases.
Jurisdiction for Pasco County Public Records
Pasco County public records cover residents, county properties, court matters, marriage filings, and recorded documents tied to Pasco County. If a birth, property transfer, or case filing happened in another county, the request must go to that county’s office.
Main Pasco County Offices (With Addresses & Contact Details)
Pasco County uses multiple offices to manage records for courts, property, and vital events. Each location serves a specific purpose, so residents often visit different buildings depending on the record they need. The list below gives clear street addresses, phone numbers, emails, and ZIP codes to help users pick the right office without confusion.
Pasco County Clerk & Comptroller
Handles court files, marriage licenses, official records, and more.
West Pasco Government Center
8731 Citizens Dr., Suite 220, New Port Richey, FL 34654
Phone: (727) 847-8031
Email: clerk@pascoclerk.com (general contact)
East Pasco (Dade City) Location
14236 6th Street, Dade City, FL 33523
Phone: (352) 521-4542
Pasco County Property Appraiser
Handles property ownership, parcel maps, and assessed values.
New Port Richey Office
8731 Citizens Dr., Suite 130, New Port Richey, FL 34654
Phone: (727) 847-8151
Dade City Office
14236 6th Street, Suite 101, Dade City, FL 33523
Phone: (352) 521-4433
Website Email Contact: info@pascopa.com
Pasco County Department of Health — Vital Records
Handles birth and death certificates.
Pasco DOH – New Port Richey
10841 Little Rd., New Port Richey, FL 34654
Phone: (727) 619-0300
Vital Records Email: pasco.vitalstats@flhealth.gov
Local Court Buildings
West Pasco Judicial Center
7530 Little Rd., New Port Richey, FL 34654
Phone: (727) 847-2411
Robert D. Sumner Judicial Center (East Pasco)
38053 Live Oak Ave., Dade City, FL 33523
Phone: (352) 521-4489
(FAQ) About Public Records
Many residents have questions about accessing public and official records in Pasco County. The following answers cover common requests and procedures for searching and obtaining these records.
What records are considered “public” in Pasco County?
Public records in Pasco County include documents created or received by local government agencies that are available for public inspection. These typically cover court filings, property deeds, official minutes, permits, and certain licenses. While most documents are accessible, some sensitive information, ongoing investigations, or sealed court files are restricted to protect privacy.
How far back does the online official records index go?
The Pasco County online official records index generally contains documents dating back to the early 1980s. Users can search records by document type, names of parties involved, or parcel numbers. Older records, especially those created before 1980, often require an in-person visit to the Clerk’s Office because they may only exist in paper or microfilm format.
Are birth and death certificates public records?
Birth and death certificates are classified as vital records, and access is limited to protect personal information. Birth certificates are typically only available to the individual, parents, or legal representatives, while death certificates can be requested by immediate family members or authorized parties. These records are maintained by the Florida Department of Health and the Pasco County Vital Records Office, separate from the general public records system.
How to get a certified copy of a deed or divorce decree?
Certified copies are official duplicates that hold legal validity for transactions and legal purposes. Residents can request them online or in person at the Pasco County Clerk & Comptroller’s office by providing specific document details such as case numbers or book/page references. Payments for fees are required, and certified copies can either be mailed or collected in person, depending on the service chosen.
Is there a fee for requesting records?
Most public records requests in Pasco County include a fee, especially for printed or certified copies. While searching the online index may be free, obtaining a certified document typically involves payment that varies depending on the type of record and the number of pages. Payments can usually be made by credit card, check, or cash at the Clerk’s Office.